As a building owner or property manager, maintaining a comprehensive roofing file is a crucial aspect of efficient property management. A well-organized roofing file streamlines the maintenance process and ensures warranty compliance while providing invaluable information in case of insurance claims or property sales. In today’s post, local roofing company Genesis Roofing explores the essential documents you should keep in your roofing file.
Warranty Documents and Installation Records
Perhaps the most vital component of any roofing file is the records that pertain to warranty coverage and installation. These documents provide a clear understanding of your roof’s warranty coverage that can be vital in when you need to file a warranty claim. More importantly, it lists the exceptions — that is, the conditions that are not covered by the warranty — and the conditions that may void your coverage. Additionally, installation records offer a history of the roof’s construction and the materials used, which can be immensely helpful when planning for repairs or replacements, or when assessing the roof’s expected life span.
Inspection Reports and Repair Records
Your licensed roofing contractor should provide reports and related documentation whenever you’ve had your roof inspected or repaired. Keeping these documents in your roofing file is important because it helps keep track of the roof’s condition, and can be used as reference material in identifying potential issues. These reports are snapshots of your roof’s condition at specific points in time, allowing you to track its health and maintenance needs over the years.
Additionally, documenting repairs or modifications done to the roof is vital. These records reveal the roof’s repair history, which can inform future maintenance strategies and repair planning. If a particular issue keeps recurring, for instance, it might indicate a more serious underlying problem that needs to be addressed.
While not entirely part of your roofing documentation, documents that pertain to the building’s construction may be needed when resolving issues related to building codes or when you need to make major structural changes that will affect the roof. If you are keeping building documents separately, make copies of relevant documentation for redundancy and easier reference.
Genesis Roofing is committed to helping building owners and property managers effectively manage their roofs. In addition to roof replacement services, we also provide commercial roofing inspections and repairs, all with thorough documentation for your roofing file. Give us a call at (515) 202-1667, or fill out our contact form to schedule a consultation. We serve Clive, IA, and the surrounding communities.